Ordering Procedure

Orders are accepted via online customer support, fax, or e-mail only. Please fax purchase orders to 972-386-5300 or e-mail to This email address is being protected from spambots. You need JavaScript enabled to view it.

Order Acknowledgement

Kai Space sends acknowledgements on all orders. Please examine the acknowledgement carefully and advise us immediately of any discrepancies. The Order Acknowledgment is the final agreement between Kai Space and the customer, superseding all previous communication regarding that order.

Cancellation and Order Changes

In-Stock Program

Cancellations or revisions will not be accepted after the order has shipped.

Build-To-Order Program

Cancellations or revisions will not be accepted after the order has been acknowledged and entered into production and any deposit made will be forfeited.

Delivery Time

In-Stock Program

Normally, credit approved orders will be ready next day if purchase order is received by 12:00 p.m. WIB. Orders received after these times will be ready the following business day. For orders requiring assembly, a minimum of 72 hours (depending on size of order) is normally required. Please contact **Warehouse Scheduling for ready date confirmation.

Build-To-Order Program

A 50% deposit is required to enter your order into production. Products are shipped to any point of destination within the continental Indonesia in 6–10 weeks.


Kai Space maintains a high level of inventory in our In-Stock Program in our regional distribution center. Our inventory is replenished on a regular basis, and orders are filled on a first come first served basis once a confirmed order is placed and an order acknowledgement is received. A 20% deposit is required in order to hold inventory based on availability. Kai Space will hold product up to 14 calendar days. Deposit will be forfeited after this period unless a written cancellation request is submitted within 14 calendar days or a confirmed purchase order is received. Please note: large orders may require an extended lead time. In the event an item is not available, two options may apply that require written authorization from the dealer:

Option 1

Partial ship available quantity and back order remaining items — minimum drop off charges (if applicable) apply to BOTH the initial partial shipment as well as any subsequent back order shipments.

Option 2

Hold until complete order is available.

Drop Shipments and Price Zoning

Please contact Customer Service for pricing on orders requiring shipment to a destination other than the dealers dock.

Parts Replacement

Replacement parts are available from our distribution center for certain products. Parts for items designated as ‘Pre-Assembled’ require ordering from our factory.


Freight Damage | Refusals | Shortages

Kai SpaceCustomer Service will administer the filing of these claims if the order is shipped via our designated carriers. All claims must be filed with Kai Space within 15 calendar days of receipt of goods. Claim will be disputed if product is moved from original ‘ship to’ location. In order to expedite the process, the following documents are required to file a claim:

  • Copy of bill of lading with notations for any visible damages, refusals, or shortages
  • Kai Space Claim Form
  • Digital photos of the damaged material

Kai Space will not be responsible for filing claims if order is shipped via the customer’s selected carrier.

Manufacturing Defect | Concealed Damage

Claims for a manufacturing defect or concealed damage must be filed with Kai Space within 15 days of receipt of goods. The following documents are required to process your claim:

  • Digital photos
  • Kai Space claim form

In order to send out an immediate replacement to fulfill your customer needs pending resolution of the claim, the following document is required:

  • A signed Kai Space Disclaimer regarding product responsibility


Due to the likelihood of damage, Kai Space discourages product returns. In the event a product return is found necessary, we will make every attempt to assist our customers to keep the product in the field. Please contact Customer Service for assistance with this service. If attempts to keep the product in the field are unsuccessful, Kai Space will allow returns on stock items only and issue a Return Merchandise Authorization (RMA) with the following stipulations:

  • A 30% restocking fee will apply
  • Freight charges are prepaid by dealer
  • Product has never been removed from original carton
  • Product must be returned within 30 days of RMA issue date
  • Credit will not be issued if product is returned damaged

Credit will not be provided on any items returned without an RMA, or on merchandise that has been subject to freight damage, missing parts, usage or been removed from the original carton. Returns without a pre-authorized RMA will be refused. OFD will not be responsible for resolving damage and/or freight claims on returned product.

Warranty Issues

Claims for warranty issues must be filed with Kai Space. The following documents are required:

  • Original Kai Space invoice number
  • Detailed description of issues
  • Kai Space Claim Form
  • Digital photos

Delivery Information

All shipments are FOB point of shipment. Pricing is based on standard delivery (8 a.m. to 5 p.m. WIB Monday through Friday). Kai Space reserves the right to selectthe most appropriate carrier and routing on all shipments. Orders requiring special delivery services (including but not limited to the following) will incur additional charges:

  • Drop shipping
  • Assembly charges
  • Inside delivery
  • Installation
  • Call before delivery
  • No dock delivery
  • Non-standard delivery time
  • Residential delivery
  • Lift gate truck

General Information

Prices shown are list prices for shipment within the Kai Space coverage area. Merchandise is billed at the prevailing price at time of order placement. Prices are subject to change without notice. Should a typographical error be found, we reserve the right to correct it. Kai Space reserves the right to make changes in design or construction without prior notice.

Payment by check must be made out to Office Furniture Distributors. A $50 fee will be charged for return checks. Past due accounts will be subject to a finance charge of 1.5% per month. Distribution of the Kai Space price list does not in itself constitute an offer to sell. Possession of the price list does not constitute authority to purchase.